The pleasure and pain of time managementIn this post I'll review some time management systems to get the most out of your workday. Of course, keep in mind that you also should have rest time.
Set mail time, browsing time
The (10+2)·5 method
Found in 43Folders.
Can't avoid enjoyment?
The "Don't stop me now"
The list should have at least 20 items to be done in the same place (your office, probably) without errands or meetings. Just pure work. To get this list, break big projects into small projects, and small into tiny.
When you have this list (the best is to prepare it the night before), as you enter your office just keep doing things in that list for your whole work time. Don't ever stop, work as if you were to finish the most important project ever today afternoon. At the end of the day you will feel exhausted, but also will have the feeling of a really successful day.
This solution, as good as it is has some drawbacks. Doing this is very tiresome, and getting a really big to-do list is hard. One way to solve this is keep always a notebook (small one) with you, with different pages, corresponding to different times. As an example, the 10 minute page,
the 30 minute page. In each one you write down the tasks you seriously think you can accomplish in this amount of time. Now, every time you run out of work, consider what amount of time do you have, take the corresponding (or closest) page and do one thing from the list. Just
never, ever stop. Clean the room, organize your mail, do phone calls. Anything but don't stop.
What has worked best (for me) so far
Also, setting one don't stop me day, helps when you seem to be unable to start. Make a huge list and the next available day crush it.
Meditating is a great help... athough it doesn't seem so while you are doing it. Meditating every day helps to be focused all day long, keeping your mind centered in what you want to do, and improves your overall focus every time.
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